Business email and office suites · Comparison
Fastmail for Business vs Google Workspace vs Zoho Workplace
3 products compared side by side: what you pay for with each one first, then the five access facts, entry prices, recorded plan limits and the bottom line of each review. The evidence note under the table says how each product was checked.
Side by side
| Metric | Fastmail for Business | Google Workspace | Zoho Workplace |
|---|---|---|---|
| What you're paying for | Worth the priceEmail, calendars and contacts on your own domain with 60 GB per user for $5 a month on 12-month terms, with open protocols and a documented API. | Easy to adoptGmail on your own domain with Docs, Sheets, Drive and Meet in one per-user plan, with SSO, audit logs and a HIPAA BAA on the entry plan. | Worth the priceBusiness mail on your own domain from $1 per user a month, with SSO, audit logs and an online DPA on every paid plan, and a free plan for 5 users. |
| Overall score | 5.7 | 6.8 | 8.5Best |
| Free option | 30-day free trial | 14-day free trial | Free plan |
| Card to start | No card needed | –Not measured | No card needed |
| Getting access | Self-serve | Self-serve | Self-serve |
| Starter priceCheapest paid plan | $3/user/mo | $7/user/mo | $1/user/mo |
| Pricing model | Per seat | Per seat | Per seat |
| Pricing page | Public prices | Public prices | Public prices |
| Billing unit | Per user per month; cheaper on 12-, 24- and 36-month terms | Per user per month; storage pooled across the organization | Per user; Mail plans yearly only, Workplace plans yearly or monthly |
| Free option | No free plan; 30-day trial for 5 active users, no card | No free plan with Gmail; 14-day trial for up to 10 users, payment method needed | Mail Free for up to 5 users on one domain; 15-day trial, no card |
| Reference scenario (5 users, annual) | $25/mo on Standard ($5 × 5), computed | $50/mo on Business Starter + 100 GB storage ($7 × 5 + $15), computed | $6.88/mo on Mail Lite 5 GB + 45 GB add-ons ($1 × 5 + $1.88), computed; $15 on Workplace Standard |
| Month-to-month price | $6 per user on Standard ($4 / $10 for Basic / Professional) | $8.40 per user on Business Starter (Flexible plan; $16.80 / $26.40 for Standard / Plus) | None for Mail Lite and Mail Premium; $4 / $7 for Workplace Standard / Professional |
| Storage per user | 6 GB (Basic), 60 GB (Standard), 150 GB (Professional), per user | 30 GB (Starter), 2 TB (Standard), 5 TB (Plus), pooled across Gmail and Drive | 5 or 10 GB (Lite), 50 GB (Premium), 30 GB + team drive (Standard), 100 GB + 1 TB team drive (Professional) |
| Domains, aliases and catch-all | From Standard: 100 domains plus 1 per user, 600 aliases plus 15 per user, catch-all | Up to 600 domains, 30 aliases per user, catch-all on every plan | Up to 30 domains and 30 addresses per mailbox on paid plans; catch-all |
| Office apps | None; file storage with WebDAV | Docs, Sheets and Slides in the browser on every plan; no desktop apps | Writer, Sheet and Show in the browser from Workplace Standard |
| Video meetings | Not offered | Meet for 100 on Starter without recording; recording from Standard | Zoho Meeting with cloud recording from Workplace Standard |
| Retention and eDiscovery | Retention archive on Professional ($9); no eDiscovery | Vault on Business Plus ($22) | Mail Premium ($4) and Workplace Professional ($6) |
| SOC 2 / ISO 27001 | No SOC 2 certification pursued; ISO 27001 not stated | SOC 2 Type II reports and ISO 27001 certificates (Compliance Reports Manager) | SOC 2 Type 2 and ISO 27001 for all cloud services (report under online NDA) |
| HIPAA BAA | Not offered (not HIPAA compliant) | Accepted electronically in the Admin console | BAA template on request from Zoho legal |
| EU data storage | EU or US primary storage on every plan; replica, backups and logs in the US | Data regions on Business Standard and Plus at no extra cost | EU data center (Amsterdam, Dublin) chosen by country at sign-up |
| SAML SSO | Not offered | Every Business plan | Every paid plan |
| Mailbox export | ZIP per folder for each user (format not stated); no admin export of all users | Admin Data Export tool on every edition; Vault exports PST or mbox (Plus) | Users: EML in ZIP; admins: every mailbox as ZIP or PST on paid plans |
| Bottom line | From its public pages, Fastmail is a focused email, calendar and contacts service with 60 GB per user for $5, open protocols and no lock-in. It has no office suite, meetings, SSO or SOC 2 report, and its help articles disagree on a few limits and deletion periods. | From its public pages, Google Workspace is a full collaboration suite with SSO, audit logs, export and a self-serve BAA from Business Starter. Starter storage is small, recording and data regions start on Standard, Vault on Plus, and annual plans cannot be cut mid-term. | From its public pages, Zoho Workplace is the lowest-priced suite here, with SSO, audit logs, shared mailboxes and migration on every paid plan and retention from $4. Mail plans are yearly only, editors and meetings start on Workplace Standard, and a few prices differ between pages. |
Evidence: Fastmail for Business: facts checked 2026-10-16 from its public sign-up and pricing pages, no completed hands-on run; Google Workspace: facts checked 2026-10-16 from its public sign-up and pricing pages, no completed hands-on run; Zoho Workplace: facts checked 2026-10-16 from its public sign-up and pricing pages, no completed hands-on run. Prices in USD as listed, excluding tax. "–" means not recorded.
When to pick each
In the words of each review, with the date its facts were checked.
From our Fastmail for Business review
Checked Oct 16, 2026- Pick Fastmail for Business when
- You want month-to-month billing on a mail plan, 60 GB per user and a 30-day trial without a card.
- Pick Zoho Workplace when
- You need SAML SSO, required 2FA, eDiscovery or a free plan for up to 5 users.
From our Google Workspace review
Checked Oct 16, 2026- Pick Google Workspace when
- You want a HIPAA BAA accepted in the admin console, Docs, Sheets, Slides and Meet on the entry plan, and data regions at no extra cost on Standard.
- Pick Zoho Workplace when
- You want a free plan for up to 5 users, retention and eDiscovery from $4 per user, or seats you can cut mid-term.
From our Zoho Workplace review
Checked Oct 16, 2026- Pick Zoho Workplace when
- You want a free plan for 5 users, retention and eDiscovery from $4, and seats you can cut mid-term.
- Pick Google Workspace when
- You want a HIPAA BAA accepted in the admin console, Docs and Meet on the entry plan, and data regions at no extra cost on Standard.
From our Zoho Workplace review
Checked Oct 16, 2026- Pick Zoho Workplace when
- You need SAML SSO, required 2FA, SOC 2 and ISO 27001, or document editors and meetings.
- Pick Fastmail for Business when
- You want month-to-month billing on a mail plan with 60 GB per user and a 30-day trial without a card.
Entry price
Baseline: each product's cheapest paid plan, per month. Included usage differs, so read the line under each price.
- Fastmail for BusinessBasic$3/user/mo12-month terms; $4 month to month; $2.80 on 36 months
- 6 GB per user (5 GB of mail, 1 GB of files)
- Own-domain addresses only with a Standard or Professional admin
- Web and mobile apps only: no IMAP, POP or API tokens
- Google WorkspaceBusiness Starter$7/user/moAnnual plan; $8.40 on the Flexible plan
- Gmail on your own domain, Calendar, Docs, Sheets and Slides
- 30 GB per user, pooled across Gmail and Drive
- Meet for 100 participants, no recording
- SAML SSO, admin logs and the Data Export tool
- Zoho WorkplaceMail Lite$1/user/moBilled annually only; $1.25 for 10 GB
- 5 GB or 10 GB of mail per user, shared calendars
- Up to 30 domains and 30 addresses per mailbox
- Shared mailboxes, IMAP and SAML SSO
- Mail storage add-ons at $1 a year per 10 GB
Prices as listed on each pricing page, in USD per month, excluding tax. Observed: Fastmail for Business 2026-10-16, Google Workspace 2026-10-16, Zoho Workplace 2026-10-16.
Which one fits
- If you need to start today without a sales call
- Zoho WorkplaceSelf-serve sign-up, no card needed; the highest score of the 3 self-serve products here (8.5/10).
- If you want to try it without entering a card
- Zoho WorkplaceFree plan, no card needed; scored 8.5/10.
- Lowest starter price
- Zoho Workplace$1/user/mo for the Mail Lite 5 GB (billed annually) plan.
- Highest overall score
- Zoho Workplace8.5/10 (Excellent). The review shows the score breakdown and the run behind it.
Picked by fixed rules from the table above, not by hand. How we score
Full reviews
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